How to write a resume

Want to know how to write a resume? Writing an effective resume is crucial for conveying your qualifications and experience in a clear and compelling manner. Here's a step-by-step guide to writing a resume:

Choose the Right Format

  • Chronological Resume: Lists work experience in reverse chronological order (most recent job first). Suitable for those with a straightforward work history in a specific field.
  • Functional Resume: Emphasizes skills and abilities rather than chronological work history. This is useful for those who have gaps in employment or are changing careers.
  • Combination Resume: Blends elements of both chronological and functional formats. It highlights skills and qualifications, followed by employment history.

Contact Information

  • Full Name
  • Phone Number (preferably mobile)
  • Professional Email Address
  • LinkedIn Profile (optional)
  • Home Address (optional)

Objective or Summary (optional)

  • A brief, 2-3 sentence statement about what you aim to achieve in your next job or a summary of your professional background.


  • List jobs in reverse chronological order.
  • Include the company name, location, your title, and the dates you worked there.
  • Use bullet points to describe your responsibilities and achievements. Begin each point with a strong action verb (e.g., "managed," "designed," "implemented").


  • List degrees in reverse chronological order.
  • Include the name of the institution, its location, your degree, and field of study.
  • Mention any honors, relevant coursework, or extracurricular activities if applicable.


  • Include both hard skills (e.g., data analysis, software proficiency) and soft skills (e.g., communication, teamwork).
  • Consider the requirements of the job you're applying for and tailor your skills section accordingly.

Certifications and Professional Development (if applicable)

  • List any relevant certifications, online courses, workshops, or seminars you've attended.

Additional Sections (if relevant)

  • Awards and Honors
  • Languages
  • Publications
  • Conferences
  • Volunteer Work
  • Affiliations or Memberships

Tailor Your Resume

  • Customize your resume for each job application. Emphasize the experience and skills most relevant to the position.

Use Action Words

  • Use strong action verbs and avoid passive language. This makes your resume sound dynamic and impactful.

Quantify Achievements

  • Whenever possible, use numbers to showcase your accomplishments (e.g., "Increased sales by 25% over six months").

Keep it Concise

  • Ideally, your resume should be one page for less experienced candidates (0-10 years of experience) and up to two pages for those with more extensive experience.

Proofread and Edit

  • Check for grammatical, spelling, and formatting errors. Consider having someone else review it as well.

Design and Layout

  • Use a clean, professional layout.
  • Utilize a readable font (e.g., Arial, Calibri, Times New Roman) and keep font size between 10-12 points.
  • Use consistent formatting for headings and subheadings.
  • Ensure ample white space for easy readability.

File Format

  • Save your resume in PDF format when sending electronically, unless the employer specifies a different format.

So if you want to know how to write a resume,  now you know. Remember, your resume is often the first impression a potential employer has of you, so ensuring it's polished, professional, and tailored to the job you're applying for is crucial.

Related Articles

Business News

Popular Posts

Share this article